With so many contacts occurring online, the ability to write straightforward, succinct emails is even more critical. Use these pointers to improve your emails.
Keep your topic line in mind
Spend time crafting a headline that will attract the appropriate focus and priority. Your most crucial contacts won’t have time to read your email thoroughly because it will be added to a long list. Be creatively concise with your title and, if necessary, your time frame.
Avoid burying the lead
You’ve buried the lead and the email EP if it involves more than a phrase or two to understand the importance and what must be done. What you require and why they need to care should be stated upfront.
Be straightforward
You’ve missed a discussion that needs to be had if you have to compose over a few paragraphs. Emails should be succinct and direct. If you cannot, call, take the phone, or meet in person.
Contrast a discussion with an email chain
A series of emails and responses shouldn’t be used as a replacement for dialogue, thinking aloud, or making decisions. It is a collection of “tells” with various latency durations that frequently cause unneeded churn.
Do not confront, rant, or process via email
Email is not the appropriate medium for problem-solving, ranting, or confrontation. Email makes matters more complex because it removes the nuance and body gestures necessary for better understanding.
Avoid text talk and check your grammar and spelling when writing emails
Look over your spelling. Read it aloud. Look for words that are spelled correctly but are positioned incorrectly. Check again before sending.
